On this page we explain how you can upload and manage your product data with the Product Manager so that it becomes available to your buyers via the Trading Partner Network.
This can be done using your own product data file, as we explain below, or the Onetrail template.
Step 1: Create your own product data file
All product data you want to make available your customers must be presented in an Excel or CSV file.
Your file must contain the following mandatory fields:
| Mandatory / Optional | Column header | Required data | Example notation | Additional information |
|---|---|---|---|---|
| Mandatory | SKU | Stock Keeping Unit (SKU) to identify a product. Selling-parties can use SKU numbers in their ERP-system to identify products. This is most often the unique number your customers are using on their purchase orders. The SKU you provide must be unique for you as a Seller. Duplicate SKU records will be ignored or lead to import failure. | Terminology and how to use them | |
| Mandatory | MFPN | Manufacturer Part Number. The original part number provided by the manufacturer of a product. The part number you provide should be the original Manufacturer Part Number without any changes or additions. The Manufacturer Part Number you provide must be unique and should have at least 4 positions. | Terminology and how to use them | |
| Mandatory | Short Description | Short Description of the product, max. 35 characters. | ||
| Mandatory | Long Description | Long Description of the product, max. 255 characters. | ||
| Mandatory | Brand | Brand name assigned to the product by the Manufacturer of the product | Overview of used brands | |
| Mandatory | Classification | Product group name or a classification code | Overview of all UNSPSC codes | |
| Mandatory | VAT | VAT = Tax Level of the Product | High, Low, Null or the percentage in numeric values. | |
| Mandatory | Buyer (GLN) | Global Location Number (GLN) of the buyer. Will be provided by Onetrail. | What is a Global Location Number (GLN)? | |
| Mandatory | Currency | Currency in ISO-4217 Code. | EUR / USD / GBP etc. | |
| Mandatory | Price | Net Purchase Price, excl. VAT. The decimal separator is detected automatically. | ||
| Mandatory | Stock | Stock position. Real stock or Boolean numeric values are allowed. | 152 as real value Boolean: 1(=stock), 0(=no stock) |
You find the full overview on all mandatory and optional product data fields in the Product Manager - Product data file guidelines.
When you are using a CSV file your file need to have an exclusive separator. For example, you use a comma as a separator, then you can’t use comma’s in your product descriptions.
· You need to be able to provide the mandatory fields as documented here: Product Data fields explained
· Different field types will be validated:
· Date fields need to have a valid date
· Price fields need to have a valid amount with a maximum of 4 decimals
· GTIN (EAN) product codes, if used, need to be valid
· SKU’s, Manufacturer part numbers and GTIN’s needs to be unique in your file, so may only exist once
Contains predefined headers bar with cells in two different colors;
- Yellow for the mandatory columns;
- Blue for the optional columns.
Column guidelines
Each column comes with specific restriction and requirements for the data being added. An overview of all restrictions and requirements can be found in the Dustin Template column guidelines.
Column L needs the Buyer (GLN) number of the Dustin entity to which you are going to make your product data available.
| Dustin Entity | GLN Number |
|---|---|
| Dustin Netherlands | 8719333012964 |
| Dustin Finland | 6429830083719 |
| Dustin Norway | 7080003540188 |
| Dustin Sweden | 7300009049462 |
| Dustin Denmark | 5790000833276 |
Product data file requirements:
The maximum amount of products in the file may not exceed 20.000 items.
We apply a maximum file size. Please make sure your file size does not exceed the 2.5 MB.
We only support the file formats Excel (.xlsx) and CSV (.csv)
Pre check for your own product data file
If you are having doubts about the correctness of your own product data file and the ability of your IT-system to deliver the right data, you can choose to do a pre check.
With this pre check our customer care will check your file and deliver you a report with the outcome and advice on how to solve any emerged mismatches. Based on this report you will be able to assess whether you meet the criteria to setup this connection.
For this pre check advice, you will be charged € 280,00. Please contact customer care at support@onetrail.com for inquiries.
Step 2: Test your file
When we receive your product data file, we will test and check it in various ways to guarantee that your data is entered correctly into our system.
We will contact you when we discover errors or missing data in your file.
When your file passed the test, we proceed to step 3.
Step 3: Share your file
Now that your product data file is approved, we need to automate the daily processing of your file.
We will provide you by email our Onetrail Server Location details. An daily updated version of your product data file must be provided on this server location. Onetrail will schedule a daily automated pick up of your product data file on this location.
When this daily data sharing works, we will give Dustin a heads up.
Step 4: Activate your connection
After our heads up, Dustin will check that they are correctly receiving your product data via Onetrail into their IT-systems.
When this is confirmed, you will receive a confirmation from us by email that your Product Manager + sFTP connection for Dustin is officially up and running!
Dustin will let you know when your old product data sharing connection can be discontinued.
Step 5: Update, monitor and maintain your connection
Provide a daily update
Dustin demands up to date product data from all suppliers. To comply with this, you need to provide a daily update of your product data file to our server location.
Upload Report
Onetrail monitors your product data flow and will let you know with an Upload Report when any irregularities occur.
This alert is sent by email to your technical contact person.
Support
If you have any questions on your Dustin connection please contact Onetrail Customer Care via our support page, we are happy to help you.
If you do not have a Servicedesk account yet you can request one easily via an email to our support address support@onetrail.com
