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Introduction

The Special Bid Order special bid is used when a Manufacturer provides a Special Bid (i.e. Special Bid Price for certain products under (Special Terms and Conditions) for Specific End-User(s). A Special Bid Order special bid is used in the IT Business vertical markets.  

Process

Manufacturers/Vendors like i.e. HP have special agreements (contracts) with Specific End-Users (i.e. ‘Shell’). The Manufacturer/Vendor makes use of their Channel (i.e. Distributors and Resellers) for the delivery of the Special Bid products. This is because the Manufacturer/Vendor is using the regular stock products which are in stock at the Distributor.

Process

Special Bids allow The deal allows Specific End-User to buy products at a different price instead of the regular price. The Distributor will support the lower price for all goods delivered for the Specific End-User by claiming the difference from the Manufacturer/Vendor. The delivery to the End-User is done by a Reseller. Subsequently, the Reseller needs to report in the Purchase Order to the Distributor that the order is for a Specific specific End-User. By adding End-User contract number information in the Purchase Order, the Distributor knows that they can give price support to the Reseller and they can claim the difference from the Manufacturer by validating the contract information.

Onetrail receives the Special Bid Data on a daily basis from the distributors in different formats. The Special Bid Data is normalized to a standard data format and delivered to the buyers via one of the supported communication protocols, like FTP, AS2 or HTTP.

Content

GLN's (Global Location Number's) are used to identify the Manufacturer/Vendor and Seller in this situation.

Format

XML usage:

Fixed values:
<GlobalPurchaseOrderTypeCode>: "Special Bid Order"
<GlobalDocumentReferenceTypeCode>: "Contract"
Variable values

<GlobalDocumentReference><ProprietaryDocumentIdentifier>: Contract number (i.e. OPG)

EDIFACT usage:

Include:
Segment group 1: RFF
Reference qualifier: CT
Example: RFF+CT:SpecBid 1234567'

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The Special Bid Data can be retrieved in either XML or CSV format.

Syntax

The Special Bid Data complies with the below field definitions

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When compiling a Special Bid Order, use the below field definitions to ensure all mandatory fields are filled and filled with the correct type.

Field Definitions